Meeting Minutes: September 2023

September 2023 Membership Meeting

• Meeting called to order on September 28, 2023 at 7:21pm
• Minutes from the August meeting were approved as posted
• RE Report:
  • No report this month

• Treasurer’s Report: Alan Lesher
  • Autocross, Rallycross, membership & sponsorship income, distribution, and YTD figures were reviewed.

• Membership report: Greg Szczyrbak
  • 2 new members since last meeting
  • Total membership is 471 total members
  • New Rallycross membership incentive idea proposed from Greg to consider
    • If a current participant brings a new person that has never participated before, then if they both come back a 2nd time, they both get half off registration fee.
    • Rallycross Chiefs will continue to consider this idea

• Communication Report – Website and Squeal: Jake Limm
  • Website: New users – 1000 , 19% more than what we had in previous years
  • 26% more traffic in August
  • Soon the website will be moving to HostGator as host
    • Jake and Natalie continue to work on simplifying website content
  • Squeal went out successfully, had a 50% open rate, 40% clickthrough rate – about 950 members delivered the Squeal.
    • Squeal has gotten better with appearance and contact

• Facebook update: Jason Felty
  • For the main Facebook group:
    • 24 approved new members
    • 6 new members declined
    • 2315 total membership
  • For the rallycross group:
    • 10 approved
    • 13 declined
    • 1377 total membership

• Autocross Report: Melissa Mauro
  • There was an incident at the last autocross event. Participant is doing well and is recovering.
  • In the future, Chiefs should make EMT aware that they are able to drive their vehicle to the site of an incident if one occurs.

• Rallycross Report: John Roscinski
  • Had an event on the 9/9/23 – 34 people signed up, which is a little lighter than normal
  • Used the new Microsoft Surface at this event – worked well despite the smaller screen (compared to larger monitor)
  • “RallySprint”-like event at Rausch Creek is still under development. This would be hosted by a group outside of our SCCA Chapter. This group requested to rent the Susquehanna SCCA chapter’s “rallycross rake” that is used to groom the course at the Farm Show
    • The Board previously discussed this request, and decided for liability reasons, the club will not rent the rake any outside group.

• Road Rally: Mike Chilcote
  • South Mountain Partnership grant was not awarded
    • Partnership and Big Hill Cider Works will still promote the event on social media
  • Regardless, we are moving forward
  • Currently, there are 5 cars signed up on MSR to attend
  • There was some discussion about the value of leaning on Instagram as a way to track the participants and award points

• Old business
  • Barn Road rally: Lisa has heard no updates – that particular club may not be as active
  • Carlisle car events – Lisa Leathery and other members volunteered at the booth and shared information cards to promote the club.

• New Business
  • Capital police want to do a trunk or treat – looking for about 35 cars that are decorated for Halloween. Date planned for 10/21/23
  • Getting ready for nominations for board positions next year. email for nominations will go out via email and nomination via MRS. Other options for nominations are next the in-person meeting.
  • Melissa shared that there was a request that our Chapter support a PHA banquet brochure ad for $100 to sponsor full page ad in their banquet brochure. Motion was made for $100 ad, board voted, all in favor.  Motion passed.
  • For the Susquehanna banquet location – we are looking for a new a location that might be lower cost than previous locations.

• Good and welfare
  • Individual affected but the incident at the last autocross is currently in the hospital – members are encouraged to perhaps visit or prepare food to offer

• Meeting adjourned at 8:43pm