Meeting Minutes: May 2023

May 2023 Membership Meeting

SCCA – Susquehanna Region

• Meeting called to order on May 25, 2023 at 7:42pm
• Minutes from the April meeting were approved as posted
• RE Report: Melissa Mauro
  • No report
• Treasurer’s Report: Alan Lesher
  • Autocross, Rallycross, RallySprint, membership & sponsorship income, distribution, and YTD figures were reviewed.
• Membership report: Melissa Mauro for Greg Szczyrbak
  • 6 new members
  • Total membership is 491 total members
• Communication Report – Website and Squeal: Jake Limm
  • Website still works, but we are currently looking at potentially jumping to a new host for the site
  • Sequel went out successfully
  • Google Analytics – action will be needed in the future to make sure that we can continue to pull data
    • Markus has login information for the google account associated with this feature
• Facebook update: Mellissa Mauro for Jason Felty
  • For the main Facebook group, the following number of new follower were:
    • 36 approved
    • 13 declined
  • For the rallycross group there was:
    • 16 approved
    • 10 declined
    • 1 blocked
• Autocross Report: Chris Brown
  • First two events went well – some insignificant incidents occurred, but overall things went well. Overall, it was a good start to the season.
  • There have been many requests from members to duplicate the last course at a future event (in dry weather), so over the next two events Rob might redo some elements of that course
  • Going to try giving out worker assignments will be given out the morning on the registration table.
    • Other regions will actually write worker assignments on the wristband.
    • This is a work in progress, and the club will continue to refine the process. Discussion to be continued.
• Rallycross Report: John Roscinski
  • 43 competitors at the last event. Considering we had less Chiefs in attendance than normal, things went very well.
  • The York Rake works well on our course, John would like to keep it for track upkeep.
  • Discussion about grid cones – RallyCross needs grid cones to be set in chronological order on race day, but Autocross program does’t use those the same way.
    • After autocross events, the grid cones are out of order because they don’t use the cones the same way RallyCross does
    • Autocross will try to keep those in better order when stacking them in the truck after events. If that becomes too much of a hassle, the club may just buy 25 new grid cones so rallycross can just keep the numbered grid cones separate for their use.
• Road Rally: Adam Dellinger
  • Adam reached out to leadership of South Mountain Partnership to explain the concept of a scavenger hunt style road rally, and gauge their support for things like prizes from the community, or help with promotion
  • Leadership of the partnership was very interested, and was going to run the concept by the relevant committee for thoughts, and get back to us by mid-June.
  • The event date is October 21
• Old business
  • Timing computers
    • Various models and options were discussed
    • MS Surface can work with wifi with our own hotspot
  • A few autocross chiefs need to provide shirt sizes before we can put in the order.
• New Business
  • Hosting service needs to be changed
    • Live Timing is unreliable
    • New options will costs a little less (as low as $5.25/mo to $16/mo)
    • New hosting needs cPanel
    • Kenny said that if we do switch hosts – we have paid for the full year so we will use some “value” in what was already pre-paid
    • Motion to switch the web host to a cheaper/better service passed
  • Club welcomes representatives from Hanover Toyota, the club’s newest sponsor
• Meeting adjourned at 8:38pm