Meeting Minutes: November 2022

November 2022 Membership Meeting

• Meeting called to order on Nov 17, 2022 at 7:04pm
• Minutes from the October meeting were approved as posted
• RE Report: Melissa Mauro
  • Sanction fees going up for 2023, but exact amount unknown at this point.
• Treasurer’s Report: Alan Lesher
  • Autocross, Rallycross, RallySprint, membership & sponsorship income, distribution, and YTD figures were reviewed.
  • Insurance policy for the truck needs to be revisited. Current club truck policy does not include coverage for truck’s contents
    • Marcus will inventory materials and supplies so we know the value of the content to insure.
    • Once we have an approximate value of contents, club should shop around for alternative insurance providers
• Membership report: Mike Chilcote
  • Total membership is 473 members
  • New/renew since October – one member
  • Club gained 94 new/renew region members since January
• Communication Report – Website and Squeal: Jake Limm
  • The Squeal had slightly over 45.76% open rate, 4.25% click through rate
  • Website continues overall downward trend for use, as typical during the off season
• Facebook update: Jason Felty
  • Rally Facebook Group membership currently sitting at 1299 members (1% growth rate)
  • Main Susquehanna SCCA Club Facebook page membership is 2124 (1% growth rate)
• Autocross Report: Rob
  • Match tour – successful year-end event for the club
  • The team is looking at several lots for 2023
• Rallycross: John Roscinski
  • Bendigo airport is out of consideration for RX competition, will look into another potential location around Gettysburg.
  • Still looking at doing some potential maintenance on the course.
    • Potential use of club member personal tractor, as well as the new York Rake
• RallySprint: Nick Landis
  • Last event of the season was Nov 5, 2022.
  • There was one cancellation, the club kept the fee per policy.
  • 8 entries showed up, lots of runs available to competitors
  • A few cars sustained minor damage, but nothing out of the ordinary, and all attendees were happy with event.
  • Penn State Berks SAE club came out to volunteer and invited Susquehanna membership out to their car club events/shows
  • The new York Rake did a good job with course maintenance
    • Looking to get some maintenance done on this rake if possible
      • “Cadillac level” repairs would be around $640
    • Grader tire had been damaged, will cost around $700 to fix. Exact cost TBD.
    • etted a profit of $527.56 for the last event
• Old Business
  • Shirt pricing – Greg S found polo shirts that were comparable (and a little nicer) than our current ones
    • Program Chiefs and Chairs will review options
  • Cars and Coffee Harrisburg – SCCA Membership invited to attend
    • Held at the Colonial Park Mall at Dec 11
    • Information to be published on Facebook page
• Banquet
  • First banquet meeting happened
    • Picked out trophies and regional awards
    • Logistic items still be determined. Adam Dellinger and Mike Chilcote will assist Melissa.
  • Melissa has already checked in about the jackets that we picked and supplier has plenty in stock so we should be good there.
• New Business
  • Board Elections
    • Secretary Adam Dellinger announced that all Board Positions were uncontested, so the positions up for election for 2023 were filled as follows:
      • Director (3yr) – Jason Felty
      • Assistant Regional Executive – Mike Chilcote
      • Regional Executive – Melissa Mauro
      • Secretary – Adam Dellinger
      • Treasurer – Alan Lesher
    • Secretary made a motion for a unanimous ballet to accept the positions as written
      • 6 approved, 1 absent unanimous for passing/acceptance of the slate of board of directions.
    • Club will continue rotating monthly meeting locations in 2023
      • Future meeting locations may be suggested by current board members or regular meeting attendees
      • May try to focus on 2-3 good solid locations that we can rotate through regularly so make it easier for planning and publishing meeting locations well in advance
    • 2023 planning meeting will be held in December after we hold the budget meeting
• Good and Welfare
  • Board welcomed a new meeting attendee interested in Autocross
  • Melissa wished everyone Happy Thanksgiving
• Meeting adjourned at 8:06pm