September 2023 Membership Meeting
- Meeting called to order on September 28, 2023 at 7:21pm
- Minutes from the August meeting were approved as posted
- RE Report:
- No report this month
- Treasurer’s Report: Alan Lesher
- Autocross, Rallycross, membership & sponsorship income, distribution, and YTD figures were reviewed.
- Membership report: Greg Szczyrbak
- 2 new members since last meeting
- Total membership is 471 total members
- New Rallycross membership incentive idea proposed from Greg to consider
- If a current participant brings a new person that has never participated before, then if they both come back a 2nd time, they both get half off registration fee.
- Rallycross Chiefs will continue to consider this idea
- Communication Report – Website and Squeal: Jake Limm
- Website: New users – 1000 , 19% more than what we had in previous years
- 26% more traffic in August
- Soon the website will be moving to HostGator as host
- Jake and Natalie continue to work on simplifying website content
- Squeal went out successfully, had a 50% open rate, 40% clickthrough rate – about 950 members delivered the Squeal.
- Squeal has gotten better with appearance and contact
- Facebook update: Jason Felty
- For the main Facebook group:
- 24 approved new members
- 6 new members declined
- 2315 total membership
- For the rallycross group:
- 10 approved
- 13 declined
- 1377 total membership
- For the main Facebook group:
- Autocross Report: Melissa Mauro
- There was an incident at the last autocross event. Participant is doing well and is recovering.
- In the future, Chiefs should make EMT aware that they are able to drive their vehicle to the site of an incident if one occurs.
- Rallycross Report: John Roscinski
- Had an event on the 9/9/23 – 34 people signed up, which is a little lighter than normal
- Used the new Microsoft Surface at this event – worked well despite the smaller screen (compared to larger monitor)
- “RallySprint”-like event at Rausch Creek is still under development. This would be hosted by a group outside of our SCCA Chapter. This group requested to rent the Susquehanna SCCA chapter’s “rallycross rake” that is used to groom the course at the Farm Show
- The Board previously discussed this request, and decided for liability reasons, the club will not rent the rake any outside group.
- Road Rally: Mike Chilcote
- South Mountain Partnership grant was not awarded
- Partnership and Big Hill Cider Works will still promote the event on social media
- Regardless, we are moving forward
- Currently, there are 5 cars signed up on MSR to attend
- There was some discussion about the value of leaning on Instagram as a way to track the participants and award points
- South Mountain Partnership grant was not awarded
- Old business
- Barn Road rally: Lisa has heard no updates – that particular club may not be as active
- Carlisle car events – Lisa Leathery and other members volunteered at the booth and shared information cards to promote the club.
- New Business
- Capital police want to do a trunk or treat – looking for about 35 cars that are decorated for Halloween. Date planned for 10/21/23
- Getting ready for nominations for board positions next year. email for nominations will go out via email and nomination via MRS. Other options for nominations are next the in-person meeting.
- Melissa shared that there was a request that our Chapter support a PHA banquet brochure ad for $100 to sponsor full page ad in their banquet brochure. Motion was made for $100 ad, board voted, all in favor. Motion passed.
- For the Susquehanna banquet location – we are looking for a new a location that might be lower cost than previous locations.
- Good and welfare
- Individual affected but the incident at the last autocross is currently in the hospital – members are encouraged to perhaps visit or prepare food to offer
- Meeting adjourned at 8:43pm